Expectation from an HRIS & Implementation

Manpower Requisition Management

• Manager self-service
• Easy requisition creation
• Hand-over to HR or recruiter
• Multilevel requisition approval:
• Workflow can be customized
• Escalation of requisition approval
• Tracking of approval status
• Real-time reporting
• Approval delegation

Job Posting Management

• Create jobs for internal posting
• Post jobs on different channels:
• Various company websites and Intranet
• Newspapers
• Job boards
• Agency portal
• Post, preview, edit, re-post or deactivate postings in real time
• Filter jobs according to different business units/functional groups/countries
• Archive previously posted positions

Referral Management

• Use for internal as well as external referral
• Recruiters can "open" a job for referral
• Track and highlight referred applications
• Notify referrer when their referral is successful
• Create statistics on referral effectiveness and report for referral reward

Recruitment Agency Portal

• Recruiters can open a job to recruitment agencies
• Agencies can enter candidate resumes online and upload related documents and then return to update or withdraw a candidate
• Resumes from agencies are high-lighted (because they have been screened)
• Agencies performance can be tracked
• Notify agencies when their candidates are successful

Resume & Application Management

• Candidate-specific login
• Save draft applications
• Make unsolicited applications
• Resume configuration wizard for creating multiple configurable resume forms
• Receive job matching alerts
• Application status displayed to candidate
• Candidate can update resume
• Recruiter can update resume
• Candidate can upload Microsoft Word/RTF resume
• Recruiter can download Word resume

Screening & Short listing

• Screening, ranking and sifting based on requisition fields and test results
• Rules Wizard creates searches for different types of candidates
• Integration with testing providers
• Candidate line manager review without need to log in via HTML email to Outlook
• Power actions for mass hiring
• Automated candidate correspondence

Advanced Online Assessment

• Allows recruiter to create multiple tests for a single position
• Candidates will take different tests when they are in different phases of the recruitment process
• Will allow advance testing features such as timed test, categorization in sections

Interview & Hiring

• Interactive interview scheduler:
• Let interview panel (recruiters and managers) indicate available times and location online
• Warn the recruiters or panel if there is a conflict in schedule
• Request candidates either confirm or select an choose alternate date – all done online
• Automatic interview invitation correspondence
• Advanced scheduler for more complex assessment center style events and large events
• Offer letter generation
• Create forms (for example to ask additional questions or set up on-boarding)

Reports

• Provides a summary table for processing status report across positions
• Able to generate statistical reports on database composition
• Able to determine success rates per position or medium
• Capable of monitoring service levels per position for time frame from request to hire
• Download reports to Microsoft Excel
• Advanced report generators

Talent Relationship Management

• Enable recruiters to capture information on talented candidates, especially Senior Level candidates
• Enable recruiters to develop long-term relationship with talented candidates by creating correspondence templates and trigger events:
• Keep candidates informed of news and events within the company such as career fairs and seminars, or send holiday greetings
• Periodically send email/SMS to request that candidates visit the career portal
• Set a reminder to follow up with the candidates

Integration into HRIS

• We have experience of integrating with the most common HRIS packages:
• Oracle/PeopleSoft
• SAP
• Also a number of smaller HR packages
• Case study on integration with Maxis:
• Maxis provided the data format and definition according to HRIS table structure
• Worked with us to define mapping of the fields
• File is downloaded from system to location of choice, then uploaded to HRIS system
• Integration with 3rd parties like SHL for assessment of candidates.

Other Functionality

• Career Website Content Management Module
• Let recruiters own and manage the information that candidates see on the career website
• Information about company history, compensation and benefits, and the recruitment process can be published and changed on the fly
• Folders
• Store hot candidates
• Reverse recruitment
• Job fairs
• Rules wizard
• Full process workflow

Investment

Year-1:

1. One time Setup and customizations
2. Hosting and maintenance
3. Application hosting
4. Bandwidth
5. Database hosting
6. Licensing
7. Ongoing minor changes
8. Upgrades and Updates

Year-2 onwards:

1. Hosting and maintenance
2. Application hosting
3. Bandwidth
4. Database hosting
5. Licensing
6. Ongoing minor changes
7. Upgrades and Updates